Solutions to help legal departments and law offices
Purchasingb2b: November/December 2011
Legal departments and law offices use some of the same products and services as any other department or office. But they also need several specialized products and services that cater to their specific needs. And there are several suppliers out there that know exactly how to meet them.
The legal industry is one of the largest users of voice recorders and dictation devices. Grand & Toy offers several, including the Philips Digital Voice Tracer Recorder LFH0635, which has a two gigabyte built-in flash memory and one-touch, voice-activated recording. It also records in MP3 format.
There’s also the Sanyo Recorder Conference Microphone that works with any recorder with a 3.5 mm microphone jack input. As well, the Philips Digital Desktop Transcriber LFH9750, which works with an exchangeable multimedia SD card and offers hands-free recording with foot control.
Talk 2 Me Technology also supplies digital dictation and speech recognition software. The company offers the Olympus DS5000 Recorder, with enhanced DSS Player Pro Dictation software, a large LCD screen and file encryption and decryption. Finally, there’s the Olympus AS5000 Transcription System, which comes with a footswitch, headset and software and can be easily integrated into the workflow of any office system.
The legal industry is also a big user of binding machines and supplies. For offices with moderate usage, Grand & Toy features the GBC CombBind C210e Electric Binding System. The unit has been redesigned for faster and easier binding, and has a punch capacity of 20 sheets and a bind capacity of 330 sheets.
There’s also the GBC CombBind C350 Legal-Size Binding System, which punches up to 20 sheets and binds up to 450 sheets. The company has a slew of binding spines, binder covers, presentation covers and litigation tabs.
Dye & Durham provides law firms with share certificates that can be customized for special shares, bonds and other documents. The company features corporate seals such as the Mark Maker for notary seals, documents and publications. There’s also the Standard Pocket Seal and the KO Desk Seal.
On the technology side, the company sells Ecorp, an online application that provides law firms a cost effective solution to manage their corporate records. Ecorp allows users to securely produce, manage, track and file government forms and supporting documents from their computers.
As well, Altura Legal Strategies has created CD-ROMs that allow for the customization of contracts. For instance, there’s the PO Creator that features more than 700 sample legal clauses on CD-ROM for use in drafting supply agreements, purchase orders and other procurement documents.
There’s a menu of sample clauses to choose from, ranging from invoicing to termination to confidentiality. There’s RFP Creator, which includes more than 1,000 sample legal clauses to be used for drafting RFPs, RFQs and other similar procurement documents. The tool is meant to help with the customization of competitive bidding contracts. Another product, SA Creator, has more than 800 sample legal clauses for drafting service agreements, consulting agreements and other documents. PMAC is working with Altura to make these CD-ROMs available to association members and supply chain management professionals.
Staples Advantage stocks a range of products of interest to the legal community, ranging from classification folders, legal binders, high-privacy shredders and more. The company’s coloured classification folders feature covers with 65-percent recycled fibre, while the dividers have 10-percent recycled fibres.
Two of the dividers with fasteners provide six filing sections. Staples Advantage’s extra-capacity hanging folders with box bottoms have an extra-wide bottom and a ply-laminate coating on top and bottom for extra strength. The folders come in standard green with 25 per box. b2b